Hamilton County puts families first

 Supervisors April 1 2020

Hamilton County puts families first

By PETE KLEIN

LAKE PLEASANT—When the Hamilton County Board of Supervisors met on April 1, it passed the following resolution to put families first.

HAMILTON COUNTY FAMILY FIRST PROGRAM

WHEREAS Hamilton County created the Family First Program to provide preventative services in the Lake Pleasant School, Wells Central School, Long Lake School, and Indian Lake School, and

WHEREAS, the Family First Program will replace the Home Run Program through County staff and resources, and

WHEREAS the Home Run program has proved successful and it continues to be supported financially in part by the four participating schools, and

WHEREAS, the CCSI Tier 2 Committee recommends the Family First Program, and WHEREAS, the Commissioner of Social Services has indicated that she has sufficient grant funds to cover the County share, and

WHEREAS the Hamilton County Board of Supervisors approved a full Family First Program cost not to exceed $163,352 running from January 1, 2021 through December 31, 2021, and to serve all four school districts in Hamilton County 24 hours a day, seven days a week with the schools continuing to provide $21,800.00 ($5,450.00 per school) of the funding, therefore, be it

RESOLVED, that the Chairman of the Board of Supervisors is hereby authorized to enter into contracts with Lake Pleasant School, Long Lake School, Indian Lake School and Wells School for provision of the Family First Program for the period of January 1, 2021 through December 31, 2021 under the terms and conditions set forth above and with approval of the County Attorney.

SERVICES FOR THE ELDERLY

WHEREAS the Hamilton County Public Health Nursing Service maintains an agreement with Warren/Hamilton Office for the Aging, and

WHEREAS Hamilton County Public Health Nursing Service provides services for Hamilton County residents under a Community Services for the Elderly contract, and

WHEREAS this contract has been submitted for renewal for the period April 1, 2021 – March 31, 2022 in the amount of $3,313.00, be it

RESOLVED, that the Chairman of the Board of Supervisors is hereby authorized to sign the agreement between the Public Health Nursing Service and Warren/Hamilton Office for the Aging, upon approval of the County Attorney, on behalf of the Hamilton County Public Health Nursing Service.

FUNDING A COMMUNITY DEVELOPMENT FUND

WHEREAS, the Hamilton County Board of Supervisors wishes to create a Community Development Fund, and

WHEREAS, for the purpose of establishing this fund, Hamilton County has $10,099.46 which was repayment of a Home Grant which is required to be used for this purpose, and

WHEREAS, Hamilton County also has two economic development line items, and the Board wishes to reallocate some of those funds, now, therefore, be it

RESOLVED, that Account No. A8020.0417 Community Development be hereby created and funded in the amount of $19,099.46 by transferring $10,099.46 from the Unappropriated General Fund Balance in accordance with Section 366 Subdivision 1 of the County Law and transferring $4,500.00 from Account No. A8020.0410 Economic Development and $4,500.00 from Account No. A8020.0411 Economic Development Assistance, and be it also

RESOLVED, that the Hamilton County Board of Supervisors authorizes an MOU with Hamilton County Soil & Water for up to $19,000.00, representing two summer interns at $9,000.00 each as well as $1,000.00 for the associated contractual expenses of engaging in Trail Development work and Administration throughout Hamilton County, and be it also

RESOLVED, that the Chairman of the Board of Supervisors is hereby authorized to sign said MOU with the approval of the County Attorney.

COUNTY COVID POLICY TO REMAIN UP TO DATE

WHEREAS, the Hamilton County Board of Supervisors had a request from a couple of Department Heads and staff for a written policy on COVID, and

WHEREAS, the Personnel Officer has developed said COVID Policy and it has been reviewed by the Board of Supervisors, and

WHEREAS the COVID Guidelines from both CDC and NYS are ever changing, and WHEREAS, it is critical that the Hamilton County Personnel Policies and Procedures for

COVID remain up to date, now, therefore, be it

RESOLVED, that the Hamilton County Personnel Officer is hereby authorized to update the Personnel Policies and Procedures to keep them up to date with the current CDC and NYS Guidelines, and be it further

RESOLVED, that the Personnel Officer is hereby directed and authorized to send out the updates to the Department Heads or Employees as she deems necessary, with all interpretations or decisions on these matters continuing to be determined by the Personnel Officer in consultation with the Public Health Director and County Attorney as necessary.

FIRE ADVISORY BOARD FOR INDIAN LAKE

WHEREAS, in Resolution No. 18-21, the Hamilton County Board of Supervisors appointed the members of the County Fire Advisory Board for January 1, 2021-December 31, 2021, and

WHEREAS the representative slot for the Indian Lake Fire Department was entered as “to be determined”, and

WHEREAS, the Town Board of Indian Lake has appointed Ass’t Chief Chris Mitchell to represent the Indian Lake Volunteer Fire Department at the County Fire Advisory Board, be it therefore

RESOLVED, that the following appointment be made for the term of April 1, 2021- December 31, 2021: Indian Lake Fire Department Ass’t Chief Chris Mitchell

EMERGENCY PREPAREDNESS GRANT

WHEREAS, the New York State Department of Health through Health Research, Inc. (HRI) was awarded a grant from the Center Disease Control Prevent and contracted with Hamilton County Public Health Nursing Service for Public Health Emergency Preparedness and COVID-19 Response for the period March 5, 2020 through March 15, 2021, and

WHEREAS, the New York State Department of Health has offered to extend COVID-19 Response HRI Contract No. 6326-01 through December 31, 2021, be it

RESOLVED, that the Chairman of the Board of Supervisors be authorized to sign said COVID-19 Response HRI Contract No. 6326-01 Amendment #1, pending approval by the County Attorney and the County Treasurer be so advised.

HEALTH EMERGENCY PREPAREDNESS AND HEALTH COORDINATOR

WHEREAS, Resolution No. 65-21 of March 4, 2021 created the Public Health Emergency Preparedness and Health Coordinator position, and

WHEREAS, said position has now been filled and must be funded, be it

RESOLVED, that Account No. A4050.0105 Public Health Emergency Preparedness and Health Coordinator be funded at $30,000.00 to cover said position for the remainder of 2021 at an annual salary of $38,433.00, to be totally offset by increasing Revenue Account No. A3401.0000 State Aid Public Health by $30,000.00 and the Director of Public Health and the County Treasurer be so authorized.

PUBLIC HEALTH TEMPORARY STAFF

WHEREAS, Beth Waldron, RN, has been assisting in COVID relief efforts and vaccination clinics for the last year, and

WHEREAS her personal service account will need to be increased to allow her to continue to assist in COVID relief efforts and vaccination clinics, be it

RESOLVED, that the County Treasurer be authorized to make the following transfer: FROM: A4010.0413 PH Continuing Education $3,000.00

TO: A4050.0126 Temp. Staff $3,000.

RABIES VACCINATION CLINICS

WHEREAS, in NYS it is the responsibility of the local health department to have a system in place for the control and suppression of rabies, and

WHEREAS the Hamilton County Nursing Service (HCPHNS) holds periodic rabies vaccination clinics throughout the County which provides for free vaccination of taxpayers’ dogs, cats, and domestic ferrets, and

WHEREAS the services of a licensed veterinarian are required to provide this service, and WHEREAS, the Glove Cities Veterinary Hospital, 35 Harrison Street, Gloversville, NY has agreed to provide veterinarian services for HCPHNS, and

WHEREAS, the Glove Cities Veterinary Hospital has agreed to maintain membership in the American Veterinary Medical Association, making them eligible to maintain professional liability insurance at the required level, and

WHEREAS one licensed veterinarian from the Glove Cities Veterinary Hospital will be reimbursed at a rate of $100.00 per hour, to include travel time and clinic hours plus travel reimbursement at the prevailing county mileage rate, be it

RESOLVED, that the Chairman of the Board of Supervisors is authorized to enter into a contract with the Glove Cities Veterinary Hospital, to provide veterinary services at HCPHNS rabies clinics, at a rate of $100.00 per clinic hour, plus travel time and mileage reimbursement, as described above, to begin May 1, 2021 to April 30, 2022 upon approval of the County Attorney and the County Treasurer be so notified.

FIBER LINE UPGRADES

WHEREAS Community Services and Public Health began the transition into Telehealth, Telepsychiatry, and Telemedicine long before COVID, and

WHEREAS, the Directors of Community Services and Public Health requested these internet upgrades and have funding for same, and

WHEREAS, the Hamilton County Public Works Department and the Clerk of the Board worked diligently with Frontier, equipment vendors, and the IT team to meet the technology needs of the Departments without diminishing internet service to other departments and in a way that didn’t duplicate service, and

WHEREAS, the project is now reaching completion at a time when these health services are even more necessary, and

WHEREAS an equitable cost sharing formula has been developed which allows Community Services and Public Health to share in the cost of these upgrades and monthly charges, while continuing to allocate broadband costs to the other County Departments, and

WHEREAS, both Community Services and Public Health need budget adjustments for this purpose, now, therefore, be it

RESOLVED, that Account No. A4310.0402 Community Services Telephone be increased by $21,000.00 by transferring $21,000.00 of their DSRIP funding for Community Engagement from the Unappropriated General Fund Balance in accordance with Section 366 Subdivision 1 of the County Law, and be it also

RESOLVED, that Account No. A4050.0407 Public Health Telephone be increased by $21,000.00 to be totally offset by increasing Revenue Account No. A3401.0000 Public Health State Aid by $21,000.00, and be it also

RESOLVED, that the Director of Community Services, Director of Public Health and County Treasurer be so authorized.

FUNDING HAMILTON COUNTY TRAILS IN TO PROSPERITY

WHEREAS Resolution No. 26-20 adopted January 7, 2020 authorized and funded NYS DEC Smart Growth Grant C01054G Hamilton County Trails Into Prosperity in the amount of

$66,500, and

WHEREAS there are unspent funds remaining in said grant, be it

RESOLVED, that the County Treasurer is hereby authorized to fund Account No. A6326.0412 Trails in to Prosperity in the amount of $25,585.00 to be totally offset by funding Revenue Account No. A3789.0300 Trails in to Prosperity in the amount of $25,585.

CREDIT CARD USE EXPENDITURE LIMIT

WHEREAS, Resolution No. 226-13 established a County Credit Card, and

WHEREAS, the Chairman of the Board and the Finance Committee Chair have reviewed the practice of requiring Committee approval prior to the Departments use of said card, be it

RESOLVED, that the Departments are hereby allowed to expend up $500.00 without prior Committee approval.

ONLINE REAL PROPERTY TAX SERVICES AGENCY DATA

WHEREAS, based on the recommendation of the Real Property Tax Services Agency, and by agreement of the Hamilton County Board of Supervisors, dissemination of real property tax and assessment data in digital form through a securely hosted internet based platform is a valuable enhancement to services provided by Hamilton County and a tangible benefit to taxpayers, real estate professionals and others, and

WHEREAS, the Real Property Tax Services Agency engaged Systems Development Group, Inc. as authorized by the Hamilton County Board of Supervisors to develop, host, upload regular software and Hamilton County data updates, and provide maintenance as stated for a Hamilton County specific version of their Image Mate Online system for a term of four (4) consecutive years commencing 03/01/2014 and subsequently approved a three (3) year extension agreement through 02/28/2021 with an annual fee of $6,000, and

WHEREAS, the Real Property Tax Services Agency has received and has approved a proposal for an additional one (1) year extension agreement for the term 03/01/2021 through 02/28/2022 at an annual fee of $6,000 from Systems Development Group, Inc., therefore, be it

RESOLVED, the Hamilton County Board of Supervisors hereby authorizes the proposed one year annual plan agreement and payment of the annual fee of $6,000 (Six Thousand Dollars) with Systems Development Group, Inc of Utica, New York, for the Hamilton County Image Mate Online system.

AUTHORIZATION TO PURCHASE IAMRESPONDING.COM

WHEREAS the Hamilton County Emergency Management Department was awarded a NYS SHSP grant through the FY2020 State Homeland Security Program (SHSP) SH20-1037-D00 in the amount of $47,731.00, and

WHEREAS, IamResponding.com is an immediate, reliable, automated and 100% web- based software-as-a-service solution through which emergency responders inform the department and/or response team with whom they are affiliated, other members of that department/team, regional response coordinators, and dispatchers that they are responding to an emergency event. With IamResponding.com, emergency departments, agencies, teams, and dispatchers know within seconds whether a full crew is enroute, or whether a second dispatch needs to be issued for additional personnel. This results in a significant time savings when compared to current dispatch processes and protocols, and

WHEREAS the IamResponding.com program will be offered to any Hamilton County emergency agency that is dispatched by the Hamilton County PSAP Center, and

WHEREAS funding from SHSP Grant SH20-1037-D00 was allocated for the program of IamResponding.com, and

WHEREAS, Hamilton County Sheriff’s Office received a cost proposal of $9,785.00 from IamResponding.com for one year including set-up and associated telephone fees, and the option to extend the contract for a second year at the cost of $6,215.00, therefore, be it

RESOLVED, that Resolution No. 53-21 which authorized a two year agreement with IamResponding.com be hereby rescinded, and be it further

RESOLVED, that the Chairman of the Board of Supervisors is hereby authorized to sign the one year agreement with IamResponding.com with the approval of the County Attorney, and be it further

RESOLVED, that the Hamilton County Sheriff’s Office is hereby authorized to purchase the one-year subscription to IamResponding.com.

PROSECUTION GRANT

WHEREAS, Hamilton County has an annual State Aid agreement with NYS Division of Criminal Justice Services, and

WHEREAS, said agreement needs to be renewed, and

WHEREAS the agreement is proposed for $45,300.00, the contract period will be for 12 months, be it

RESOLVED, the Chairman of the Board of Supervisors is hereby authorized to sign Aid to Prosecution Grant Project No. AP19-1020-RE02 for the period of April 1, 2021 – March 31, 2022 in the amount of $45,300.00 on behalf of the County of Hamilton and the County Treasurer be so advised.

CONTRACT FOR FISCAL INTERMEDIARY SERVICES

WHEREAS, in accordance with Section 365-f and 367-p (C) of the Social Services Law and 18 NYCRR 505.28 the parties seek to enable Medicaid recipients to utilize the Consumer Directed Personal Assistance program and the Hamilton County Department of Social Services seeks to engage a fiscal intermediary to provide fiscal intermediary services in relation to Consumer Directed Personal Assistance program benefits for members of such plan, and

WHEREAS, Consumer Direct Choices is a fiscal intermediary designated to provide wage and benefit processing for consumer directed personal assistance on behalf of an employing consumer and other responsibilities in the Agreement, and

WHEREAS, the Hamilton County Department of Social Services and Consumer Directed Choices desire to enter into this agreement, be it

RESOLVED, that the Commissioner of the Hamilton County Department of Social Services, the Hamilton County Attorney and the Hamilton County Chairman of the Board of Supervisors are hereby authorized to execute a contract for the term of April 1, 2021 through March 31, 2022 between the Department of Social Services and Consumer Directed Choices after review of the Hamilton County Attorney.

OXBOW LAKE OUTLET CULVERT REPLACEMENT PROJECT

WHEREAS, Resolution No. 106-19 authorizes the Oxbow Lake Outlet Culvert Replacement through the Bridge NY program and appropriates $248,750.00, and

WHEREAS the ending 2020 balance is $199,619.62 and this project is still underway and needs the funds moved to the fiscal year 2021, be it

RESOLVED, the County Treasurer is hereby authorized to transfer the 2020 ending balance of $199,619.62 to Account No. D5112.2022 Oxbow Lake Outlet Culvert Project and the DPW Superintendent and the Clerk of the Board be so notified.

UTILITY TERRAIN VEHICLE FOR DPW BUILDINGS DIVISION

WHEREAS Hamilton County DPW Buildings Division needs a Utility Terrain Vehicle (UTV), and

WHEREAS, the County DPW Superintendent has received a written quote for a new 2021 John Deere 86M UTV from Deere & Company under New York State Contract PC68131 delivered for $17,794.11, be it

RESOLVED, that hereby the County DPW Superintendent is authorized to order said UTV from Deere & Company under NYS PC68131 Contract pricing at a cost of $17,794.11 and the funds to be taken out of Account No. A1620.202 Equipment and the County Treasurer and Clerk of the Board be so notified.

MINI WHEEL LOADER FOR DPW

WHEREAS, the DPW has a need for a mini loader, and

WHEREAS, the DPW has CHIPs funding available for the said wheel loader, and WHEREAS, the County DPW Superintendent has received a written quote for a new 2021

Caterpillar 906M Wheel Loader with Attachments from Milton Cat under New York State Contract PC66988 with extended warranty delivered for $100,383.08, be it

RESOLVED, that hereby the County DPW Superintendent is authorized to order said wheel loader from Milton Cat under NYS PC66988 Contract pricing at a cost of $100,383.08 and the funds to be taken out of Account No. D5112.202 Permanent Improvements and the County Treasurer and Clerk of the Board be so notified.