County to purchase new vehicles

 Supervisors November 10 2021

County to purchase new vehicles

By PETE KLEIN

LAKE PLEASTANT—When the Hamilton County Board of supervisors met on November 10, it authorized purchasing vehicles for several departments as follows.

PURCHASE VEHICLE FOR SHERIFF

WHEREAS, the Sheriff’s Office needs to replace one patrol vehicle, and

WHEREAS, the Main Motorcar has one (1) 2021 Dodge Durango available for purchase under piggyback bid from the City of Albany, and

WHEREAS, due to the uncertainty of the vehicle market place the Fleet Coordinator recommends the purchase of the said patrol vehicle, be it

RESOLVED, that the Fleet Coordinator is hereby authorized to purchase one (1) 2021 Dodge Durango from Main Motorcar for the Sheriff Office under City of Albany Bid #19080091, Contract #PC66680 for a total of $35,553 delivered, and be it further

RESOLVED, that $35,553 be transferred from the Unappropriated General Fund Balance in accordance with Section 366 Subdivision 1 of the County Law to Account No. A3110.0202 Automobile and that hereby the County Treasurer is authorized to make the said transfer and the Clerk of the Board, County Sheriff and Fleet Coordinator be so notified.

PURCHASE PICKUP TRUCKS

WHEREAS, the Public Works Department needs to replace two pickup trucks, and WHEREAS, the Main Motorcar has two (2) 2021 Dodge ½ Ton Crew Cabs available for purchase under piggyback bid from the City of Albany, and

WHEREAS, due to the uncertainty of the vehicle market place the Fleet Coordinator recommends the purchase of the said pickup trucks, and

WHEREAS the adopted 2021 County Budget set a budgeted revenue of $25,000 for Sale of Equipment and the County is selling more equipment than originally estimated and the Fleet Coordinator believes that the sale of equipment will exceed the original budgeted amount and recommends increasing the revenue budget by $35,000, be it

RESOLVED, that the Fleet Coordinator is hereby authorized to purchase two (2) 2021 Dodge pickups from Main Motorcar for the DPW under City of Albany Bid #19080091, Contract #PC66680 for a total of $56,310 ($28,155 ea.) delivered, be it further

RESOLVED, that Revenue Account No. DM2665 be in increased by $35,000 and increase Account No. DM5130.0201 Equipment by $35,000 to offset the expenditure and the County Treasurer be so authorized and the Fleet Coordinator and the Clerk of the Board be so notified.

PURCHASE AUTOMOBILE FOR SOCIAL SERVICE DEPARTMENT

WHEREAS the Social Service Department is in need of replacing one vehicle and the County Fleet Coordinator does recommend the replacement of the said vehicle, and

WHEREAS, the Main Motorcar in Johnstown currently has a new 2021 Dodge Durango available per piggyback bid from the City of Albany, and

WHEREAS the Fleet Coordinator recommends the purchase of the said vehicle because the of the uncertainty of the vehicle market because of a global shortage of materials to produce vehicles, be it

RESOLVED, that the County Treasurer is hereby authorized to make the following transfers to cover the cost of said vehicle: FROM: A6010.0401 Travel $2,500, A6010.0403 Supplies $3,000, A6010.0405 All Other Direct Expenses $9,000, A6010.0414 Fraud Investigator $1,500, A6010.0415 Raise the Age $18,000

TO: A6010.0202 Automobile $34,000

and be it further

RESOLVED, that the Fleet Coordinator is hereby authorized to purchase one (1) 2021 Dodge Durango from Main Motorcar of Johnstown under City of Albany Bid #19080091, Contract #PC66680 in the amount of $33,078 delivered for the Social Service Department and the funds to be a charge to Account No. A6010.0202 Automobile and the County Treasurer, Fleet Coordinator, Clerk of the Board and Social Service Commissioner be so notified.

PURCHASE AUTOMOBILE FOR PUBLIC HEALTH DEPARTMENT

WHEREAS the Public Health Department is in need of replacing one vehicle and the County Fleet Coordinator does recommend the replacement of the said vehicle, and

WHEREAS, the Main Motorcar in Johnstown currently has a new 2021 Dodge Durango available per piggyback bid from the City of Albany, and

WHEREAS the Fleet Coordinator recommends the purchase of the said vehicle because the of the uncertainty of the vehicle market because of a global shortage of materials to produce vehicles, and

WHEREAS the Public Health Department was awarded the 2021-2022 HRI AIDS Institute ELC Grant No. 6896-01 which included funding for a vehicle, be it

RESOLVED, that the County Treasurer is hereby authorized to create and fund Account No. A4189.2551 HRI COVID ELC EP/School - Automobile in the amount of $34,000 by transferring $34,000 from Account No. A4189.4105 Supplies & Misc. HRI COVID ELC EP/School, and be it further

RESOLVED, that the Fleet Coordinator is hereby authorized to purchase one (1) 2021 Dodge Durango from Main Motorcar of Johnstown under City of Albany Bid #19080091, Contract #PC66680 in the amount of $33,078 to be delivered for the Public Health Department and charged to Account No. A4189.2551 HRI COVID ELC EP/School – Automobile and the County Treasurer, Fleet Coordinator, Clerk of the Board and Public Health Director be so notified.

NEW FINANCIAL SOFTWARE FOR THE TREASURER’S OFFICE, CLERK OF THE BOARD’S OFFICE AND THE PERSONNEL OFFICE

WHEREAS, Hamilton County was awarded ARP Act monies, and

WHEREAS the 20% down payment of $32,222 for the new financial system is due to Tyler Technologies, and

WHEREAS, the new financial system is an eligible ARP Act expenditure, be it RESOLVED, that the County Treasurer be hereby authorized to create and fund Account No. A1325.0412 – ARP Act, Financial Software in the amount of $32,222 to be totally offset by creating and funding Revenue Account No. A4089.0200 – American Rescue Plan Act (ARPA) in the amount of $32,222, and be it further

RESOLVED, that the County Treasurer is hereby authorized to pay Tyler Technologies $32,222 for Invoice No. 025-352622 from Account No. A1325.0412 ARP Act, Financial Software.