Tuesday, December 27, 2022

Supervisors close out the year 2022



By PETE KLEIN

 EXTENSION OF AWARD OF BID FOR HEATING OIL FOR THE YEAR 2023

WHEREAS, Hamilton County DPW solicited bids for the County’s purchase of Heating Fuel per Specification No. 17-2021 for all owned County facilities for the year 2022, and

WHEREAS, by Resolution No. 40-22 the Hamilton County Board of Supervisors awarded the Heating Oil bid to G. A. Bove & Sons, Inc., and

WHEREAS, the referenced bid provides for a contract extension if both parties (Hamilton County and G. A. Bove & Sons, Inc.) agree that terms and conditions remain the same for the duration of the extension, and

WHEREAS, the County Highway Superintendent has contacted G. A. Bove & Sons, Inc. and that G. A. Bove & Sons, Inc. will agree to a contract extension for Heating Fuel at the same terms and conditions, and

WHEREAS, the County Highway Superintendent believes it is in Hamilton County’s best interest to extend the current contract with G. A. Bove & Sons, Inc. due to price stability resulting in no increase to 2023 bid delivery prices, be it

RESOLVED, that the Hamilton County Board of Supervisors has determined that the bid awarded to G. A. Bove & Sons, Inc. for Heating Fuel should be extended for the fiscal year 2023 subject to the approval of the County Attorney, and the County Treasurer, Highway Superintendent and Clerk of the Board be so notified.

AUTHORIZING PAYMENT TO COORDINATED CARE SERVICES, INC. (CCSI)

FOR STAFFING RECRUITMENT SERVICES – COMMUNITY SERVICES

WHEREAS, Resolution No. 214-22 duly adopted on July 7, 2022 authorizes Hamilton County Community Services to enter into an agreement with Coordinated Care Services, Inc. (CCSI) to assist in staffing recruitment services, and

WHEREAS, Phase 3 of this agreement has been completed by Coordinated Care Services, Inc. (CCSI) in the amount of $13,703.00, and

WHEREAS, Community Services has 2022 funding available in Account No. A.4310.0117 Mental Health Social Work C to cover the cost, be it

RESOLVED, that the County Treasurer is hereby authorized to transfer $13,703.00 from Account No. A4310.0117 Mental Health Social Work C to Account No. A4310.0403 Supplies & Services, and be it further

RESOLVED, the County Treasurer is hereby authorized to make payment to Coordinated Care Services, Inc. (CCSI), Attn: Accounts Receivable, 1099 Jay Street, Building J, Rochester, NY 14611 in the amount of $13,703.00 and the funds be taken out of Account No. A.4310.0403 Supplies & Services and the Community Services Interim Director and the Clerk of the Board be so notified.

AUTHORIZATION TO PURCHASE ELECTRONIC HEALTH RECORDS SYSTEM

FROM CLINIC SOURCE – COMMUNITY SERVICES

WHEREAS, the Community Services Department has determined the need to implement an electronic health records system (EHR) to support mental health treatment services in accordance with Federal and State requirements, and

WHEREAS, an extensive review of applicable EHR systems were conducted and Clinic Source was determined to best meet the needs and cost requirements of the department, and

WHEREAS, the cost of the system includes an initial set up fee of $250.00 which has been waived by Clinic Source and a current monthly fee of $151.80 which consists of 1 Clinician at $69.95, 2 Clinicians at $34.95 each and 1 Administration/Other at $11.95, and

WHEREAS, the contract will be annually but will be paid on a monthly basis as we are able to adjust the monthly cost based on our need to add/remove clinicians at a cost of $34.95 per month per clinician and our need to add/remove Administration/Other at a cost of $11.95 per month per Administration/Other, be it

RESOLVED, that with the approval of the County Attorney, the Chairman of the Board of Supervisors is hereby authorized to sign applicable contracts to purchase the Clinic Source EHR, and the County Treasurer be so notified.

AMENDING RESOLUTION NO. 419-22 – AGREEMENT WITH BERKSHIRE FARM CENTER AND SERVICES FOR YOUTH FOR NON-SECURE DETENTION SERVICES

WHEREAS, Resolution No. 419-22 adopted December 16, 2022 authorized the agreement with Berkshire Farm Center and Services for Youth for Non-Secure Detention Services, and

WHEREAS, said Resolution mistakenly stated the per diem rate for an unreserved bed as $475.00 when it should have been $545.00, be it

RESOLVED, that Resolution No. 419-22 is hereby amended to correct the per diem rate for an unreserved bed to $545.00.

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