Cost of Halloween storm mounts

 Supervisors Oct 1 2020

Cost of Halloween storm mounts

By PETE KLEIN

LAKE PLEASANT—When the Hamilton County Board of Supervisors met on October 1, continuing repair work done by the Hamilton County Highway Department on the damage done by the Halloween Storm of 2019 resulted in the need to pass the following resolution.

DAMAGE REPAIR FROM HALLOWEEN STORM OF 2019

WHEREAS Resolution No. 89-20 Authorized Appropriations of $250,000 for repairs of damage from the Halloween Storm of 2019, and

WHEREAS, the DPW has been continuing repairs from the damage and needs more funding to continue the damage repairs, and

WHEREAS DPW Superintendent recommends the transfer of $400,000 from the County Road Fund balance to fund these ongoing repairs, be it

RESOLVED, that $400,000 be transferred from County Road Fund Balance in accordance with Section 366 Subdivision 1 of the County Law to Capital Account No. H7.8760.401 Halloween Storm 2019 and that hereby the County Treasurer is authorized to make the said transfer and the Clerk of the Board and County DPW Superintendent be so notified.

REPLACE ABOVEGROUND HEATING TANK

WHEREAS the 500 gallon above ground heating oil tank failed at the Indian Lake Facility for the Social Service wing, and

WHEREAS the tank must be replaced, and any contaminated soil must be removed per NYSDEC regulations, and

WHEREAS, the Superintendent has received two (2) written proposal for the replacement and installation of a new heating oil tank as follows:

RM Dalrymple Co. Inc, - $12,448.63.

Yocum Full Service Inc. - $15,850.

And WHEREAS, the Superintendent recommends accepting the proposal from RM Dalrymple, be it

RESOLVED, that the Board of Supervisors does hereby approve the proposal from RM Dalrymple to replace the said failed tank and the Superintendent be so authorized and the County Treasurer and Clerk of the Board be so advised.

SETTING ANNUAL SESSION DATES

RESOLVED, the following dates have been designated as the annual session for 2020: November 5 10:30 A.M.; November 10 10:30 A.M.; November 12 10:30 A.M.; November 17 10:30 A.M.; November 20 10:30 A.M. PUBLIC HEARING 11:00 A.M.; December 3 AUDIT 10:30 A.M.; December 18 AUDIT 10:30 A.M.

and be it further RESOLVED that any necessary changes will be subsequently arranged.

EXPENDITURE LINE FOR TREASURER’S INVESTMENT ANALYSIS

WHEREAS Hamilton County passed Resolution No 295-19 authorizing an agreement with Three+one Company, LLC, for investment analysis to help maximize the Counties investment opportunities, and

WHEREAS, Three+one Company, LLC, has provided the initial “CashVest” analysis plus two quarterly updates, which shows the necessary 3 to 1 benefit to receive the initial fee of $9,900 and the quarterly liquidity monitoring and reporting fee at .003/$1,000,000 invested, therefore, be it

RESOLVED, that expenditure Account No. A1325.0411 Treasurers Investment Analysis Fees, be created in the amount of $16,120, to cover the initial fee of $9,900 plus the quarterly liquidity fee for the remainder of the year, which is to be totally offset by increasing Revenue Account No. A2401.0000 Interest and Earnings by $16,120, and be it further

RESOLVED, that the County Treasurer is hereby authorized to issue a check in the amount of $11,970 to Three+one, Company, LLC, from newly created Account No. A1325.0411 Treasurers Investment Analysis Fees, to cover initial fee plus four months of liquidity fee, and the Clerk of the Board be so advised.

COMPREHENSIVE MEDICINE CONTRACT – COMMUNITY SERVICES

WHEREAS, the County of Hamilton has approved the contract with Comprehensive Medicine PLLC to provide tele-psychiatry to residents of Hamilton receiving mental health services at Hamilton County Community Services, and

WHEREAS the utilization of services exceeded the cap of $45,000 specified in the 2020 contract, and

WHEREAS services projected to be provided by Comprehensive Medicine PLLC will require additional funding through the end of the current year, be it

RESOLVED, that the Hamilton County Board of Supervisors hereby approves amending the County’s 2020 contract with Comprehensive Medicine PLLC to increase it from a $45,000 cap to a $54,000 cap and the Treasurer be so advised.

CATHLEEN E. ROGERS AS COMMISSIONER OF ELECTIONS

WHEREAS, this Board has received a recommendation from the Chairman of the Hamilton County Democrat Committee, in accordance with the provisions of Section 3-204 of the Election Law, to appoint Cathleen E. Rogers, a resident and qualified voter of the Town of Arietta, Commissioner of Elections, be it

RESOLVED, that the recommendation be accepted, and Cathleen E. Rogers is hereby appointed as Commissioner of Elections for a four-year term beginning January 1, 2021.

CENSUS OUTREACH GRANT

WHEREAS, New York State Urban Development Corporation, d/b/a Empire State Development (“ESD”), the New York Department of State (“DOS), and the New York Department of Labor (“DOL”), granted to Hamilton County an award of up to $20,000 from the Census 2020 Complete Count Outreach Grants program, and

WHEREAS, the Hamilton County Department of Planning, Tourism and Economy Development has been assigned the duty of forming a complete county committee for Hamilton County, and

WHEREAS, such a grant will help strengthen our efforts to provide, education, outreach, and communication to your citizens, this grant award will be contingent upon 75% of the grant proceeds must be allocated to approved Not-For-Profits or libraries while taking off the economic burden and all expenditures incurred under this grant must be in accordance with the Grant Disbursement Agreement, and

WHEREAS, ESD has described key funding requirements, award disbursement terms, and other relevant ESD terms and conditions, and

WHEREAS, Hamilton County has received 90% of the total grant, which was disbursed upon receipt of an executed GDA and a payment requisition form, and

WHEREAS, these monies are being tracked and disbursed by the Planning Tourism and Economic Development Office, and

WHEREAS expenditure and revenue lines need to be created and added to the budget of Planning, Tourism and Economic Development to accept and expend the funds, and

WHEREAS monies have already been expended for postage for an every door direct mailing charged to the Hamilton County credit card due the short amount of time left to promote the census, therefore, be it

RESOLVED, that Account No. A8020.0416 Census Outreach Grant be created in the amount of $20,000 to be totally offset by creating and funding Revenue Account No. A3715 Census Outreach Grant in the amount of $20,000, and be it further

RESOLVED, the County Treasurer is hereby authorized to make payment to Cardmember Service (NBT Bank) in the amount of $631.94 from Account No. A8020.0416 Census Outreach Grant for said Every Door Direct Mailing.

PAYMENT TO WARRENSBURG COLLISON CENTER

WHEREAS Sheriff’s vehicle #619 was involved in an accident and the repairs for the damage was completed by Warrensburg Collison Center, Inc., and

WHEREAS an invoice for supplement repairs has been received and the Fleet Coordinator recommends the payment of the said repairs of vehicle #619, be it

RESOLVED, the County Treasurer is hereby authorized to increase Account No. A1910.0402 Repairs to Vehicles-Insurance by $1,082.48 to be totally offset by increasing Revenue Account No. A2680.0000 Insurance Recoveries by $1,082.48, and be it further

RESOLVED, that the County Treasurer is hereby authorized to make a check payable to Warrensburg Collision Center, Inc., Warrensburg, in the amount of $1,082.48 for Invoice #3059 and the funds be taken out of Account No. A1910.0402 Repairs to Vehicles-Insurance and the Fleet Coordinator and Clerk of the Board be so notified.

THE COURT CLEANING CONTRACT

WHEREAS, Hamilton County has received the Annual Renewal Letter and Budget for the Court Cleaning Contract #C-300407 authorized by Resolution No. 301-18 adopted October 4, 2018, and

WHEREAS, said Renewal Letter covers State Fiscal Year 2020-2021 with a budget of $142,738, now, therefore, be it

RESOLVED, that the Letter of Renewal and Budget is hereby approved for State Fiscal Year 2020-2021, and the Chairman is authorized to sign the necessary documents and the County Treasurer be so notified.

TEMPORARY PER DIEM HOME HEALTH AIDE

WHEREAS there is a need to provide home health aide care to residents in Hamilton County, and

WHEREAS there are currently three full time home health aides providing services, and WHEREAS, there are still an average of 15 hours of home health aide service that we are unable to provide to our residents, be it

RESOLVED, that the Director of Public Health be authorized to hire Sara Smith as a temporary per-diem home health aide to be used as needed to address missed home health aide hours at a rate of $16.50 per hour with mileage reimbursement, and be it further

RESOLVED, that Hamilton County Public Health will cover the $800 cost for home health aide re-certification, and be it further

RESOLVED, that Account No. A4010.0120 Per Diem Home Health Aide be created and funded through a transfer of $10,000 from Account No. A4050.0125 P/T On Call RN, and be it further

RESOLVED, that the Personnel Office be so notified, and the County Treasurer be so authorized.

SERVICES FOR THE PRESCHOOL SPECIAL EDUCATION PROGRAM

WHEREAS, the Hamilton County Public Health Nursing Service is required to provide for Speech, Occupational and Physical Therapy Services for children aged 3-5, who reside within Hamilton County and have a developmental delay as defined through a comprehensive evaluation, through the Committee on Pre-School Special Education (CPSE) process, and

WHEREAS, Wells Central School District can provide these related services through the New York State Department of Education, and

WHEREAS, the frequency and duration of services for each child is based on the findings of the comprehensive evaluation and rules applying to section 4410 of the NYS Education Law, as determined by the CPSE committee in preparing an Individualized Education Plan (IEP), and

WHEREAS the compensation for related services are set at rates in conjunction with the Rate Setting Unit of the NYS Department of Education, be it

RESOLVED, that the Chairman of the Hamilton County Board of Supervisors is authorized to enter into a contract with said provider to provide the aforesaid services for the period of September 1, 2020 through August 31, 2021 pursuant to an aforesaid IEP for each eligible child, with compensation for services rendered at the current approved rates set forth for Hamilton County by the Rate Setting Unit of the NYS Education Department, upon approval of  the County Attorney, and the County Treasurer be so notified.

AGREEMENT BETWEEN COMMUNITY SERVICES AND CITIZENS ADVOCATES, INC. FOR RCORP GRANT

WHEREAS Hamilton County Community Services (HCCS) participates in the Rural Communities Opioid Response Program (RCORP) grant with Citizens Advocates, Inc., and the Hudson Mohawk Area Health Education Center (HM AHEC) who is the recipient of the grant, and

WHEREAS, Citizens Advocates, Inc. receives funding from the grant from the HM AHEC as they hold the certification for Substance Use Disorder treatment services provided by HCCS, and

WHEREAS an agreement has been developed that will allow Citizens Advocates, Inc. to pass through funding from the grant from the HM AHEC to HCCS to provide local services, trainings and support identified in the RCORP grant, be it

RESOLVED, that the Hamilton County Board of Supervisors hereby authorizes the Chairman to sign the Independent Contractor Agreement with Citizens Advocates, Inc. to allow HCCS to receive the funding.

MOTOR VEHICLE CLERK 3 (1410.106) ADDITIONAL HOURS (1410.108)

WHEREAS, the Hamilton County Motor Vehicle Office continues to be backlogged and extremely busy due to the COVID pandemic and the DMV regulations and protocols as instituted the Governor, and State DMV which are having a direct effect on our office efficiency, and

WHEREAS, we have taken steps to help alleviate some of this back log by closing to the General Public on Wednesdays to help push through this situation, and

WHEREAS, as of October 5, 2020, we have taken an additional step to help reduce the backlog by only processing transactions for Hamilton County Taxpayers, and

WHEREAS, we have worked many hours paid and most recently unpaid, to help alleviate this backlog and the employees have done this out of a caring for the County, a strong work ethic and pride in their jobs, and

WHEREAS the employees of this office should be paid to compensate for this additional time they are working, and

WHEREAS there is additional money left in Motor Vehicle Clerk #3 (1410.106) as the new employee did not start until August 10, 2020, and

WHEREAS the Central Government Committee met on September 21, 2020 to discuss this issue and agreed that the money could be transferred to help cover these costs, and

WHEREAS, in consultation with the Hamilton County Treasurer's Office, it was determined that after the remaining payrolls for 2020 and the previous transfer, there will be a balance in the account of $14,505.20, therefore, be it

RESOLVED that $12,000 be transferred from Motor Vehicle Clerk 3, 1410.106 to Additional Hours, 1410.108 and the Hamilton County Treasurer be so notified.

PATH STUDY BY LIGHTSPEED TECHNOLOGIES, INC.

WHEREAS Hamilton County was awarded a grant in the amount of $540,399 from New York State Office of Interoperable Communications, contract # C198204, and

WHEREAS, it has been determined that additional Microwave Towers are needed to achieve the interoperability required with said grant, and

WHEREAS locations for these Towers have been found in both Piseco and Morehouse, and

WHEREAS a Path Study is required to ensure that the Microwave signal can be viably sent from Lake Pleasant to Piseco and then on to Morehouse to achieve the required interoperability, and

WHEREAS, a Purchase Order in the amount of $18,699 under NYS contract PM67989 is required by Lightspeed Technologies, Inc in order to authorize the Path Study to be done to ensure the required Microwave connectivity, therefore, be it RESOLVED, that the Hamilton County Office of Emergency Services be authorized to issue the required Purchase Order for the Path Study to Lightspeed Technologies, Inc. in the amount of $18,699, with funding for said order coming from Interoperability grant # WM17198204, Contract # C198204, Account No. A3645.0418 SI17-1003-D00.

TOWER LEASE AGREEMENT WITH NEW YORK RSA2 CELLULAR PARTNERSHIP d/b/a VERIZON WIRELESS

WHEREAS, Verizon Wireless has requested the County of Hamilton to enter a lease for the extension and use of the tower situated at the County Courthouse complex, Lake Pleasant, New York, and

WHEREAS the aforesaid tower extension and use by Verizon Wireless will enhance the broadband capacity for users within the County of Hamilton, now, therefore, be it

RESOLVED, that the Chairman of the Hamilton County Board of Supervisors is hereby authorized to sign a lease with New York RSA2 Cellular Partnership d/b/a Verizon Wireless for the extension and use of the tower at the County Courthouse Complex, Lake Pleasant, New York.