Supervisors July 2 2020
County supports veterans
By PETE KLEIN
LAKE PLEASANT—When the Hamilton County Board of Supervisors met on July 2, it passed two resolutions in support of veterans, in addition to other resolutions it approved.
VETERANS CLAIM TRANSPARENCY ACT
“WHEREAS, veterans throughout the United States often rely on veteran’s service agency representatives to assist them in pursuing assistance from government programs they may be eligible for, and
“WHEREAS, the U.S. Department of Veterans Affairs (VA) has proposed to limit representative access to veterans’ electronic files in the Veterans Benefits Management System (VBMS), and
“WHEREAS, the Veterans Claim Transparency Act has been introduced in the U.S. Senate to ensure that veterans and their representatives have 48 hours to review and dispute disability claims before they are finalized, and
“WHEREAS, said legislation would amend Title 38, United States Code, requiring the VA to provide veteran representatives with an opportunity to review disability rating determinations before they are finalized, and
“WHEREAS, the Veterans Claims Transparency Act is supported by the Disabled American Veterans (DAV), Veterans of Foreign Wars (VFW), American Legion, AMVETS, and Paralyzed Veterans of America, now, therefore, be it
“RESOLVED, that the Board of Supervisors herby supports the U.S. Veterans Claim Transparency Act and urges its passage as a reasonable safeguard to ensure a fair claim filing procedure for all veterans, and be it further
“RESOLVED, that a certified copy of the Resolution be forwarded to the Veterans Service Agency Director.
VETERANS SUPPORT AND OUTREACH ACT
“WHEREAS, County Veterans Service Officers (CVSO) provide significant work for veteran applicants to the federal and state governments with no federal fiscal support, and
“WHEREAS, the National Association of County Veterans Service Officers (NACVSO) supports of the Commitment to Veteran Support and Outreach Act, “CVSO Act”, which recognizes the important role of local veteran advocates and the lack of vital federal funding to provide services, and
“WHEREAS, the CVSO Act proposes to provide $250 million dollars to local CVSO agencies over a five (5) year period, and
“WHEREAS, said funding will assist local CVSO agencies in promoting veteran health and wellness through coordination, implementation, and evaluation of comprehensive veteran suicide prevention and outreach programs, and
“WHEREAS, funding will support additional staffing needs, training and accreditation of personnel and technology updates, and
“WHEREAS, the County Veterans Service Officers Act is supported by the National Association of Counties (NACo) and the National Association of County Veteran Service Officers (NACVSO), now, therefore, be it
“RESOLVED, that the Board of Supervisors hereby supports the U.S. Commitment to Veterans Support and Outreach Act, and be it further
“RESOLVED, that a certified copy of this Resolution be forwarded to the Veterans Service Agency Director.”
TEMPORARY CLERK POSITION
“WHEREAS, the Assistant Deputy Clerk in the Clerk of the Board’s Office has been out on an extended medical leave, and
“WHEREAS, the Clerk of the Board met with the Finance Committee and requested permission to hire a temporary clerk, be it
“RESOLVED, that the Clerk of the Board is hereby authorized to hire a temporary clerk, and be it further
“RESOLVED, that the County Treasurer is hereby authorized to transfer $2,700 from Account No. A1990.0401 Contingent to Clerk of the Board Account No. A1040.0103 Temporary and the Personnel Officer be so notified.”
EMPLOYEE VACATION AND SICK BENEFIT ACCRUAL
“WHEREAS, on April 1, 2020, Hamilton County Chairman issued a memorandum to all the Department Heads stating that maximum benefit time caps would be suspended during the County State of Emergency closing’s due to COVID-19 for all employees, and
“WHEREAS, the Hamilton County Personnel Officer placed the maximum benefit cap suspension into effect for employee time sheet five (#5) forward, and
“WHEREAS, the County Board has opened offices and have reviewed the employee benefit time caps that were accrued during the closings, and
“WHEREAS, the County Board acknowledges the need to increase employee maximum benefit time caps to eliminate overages which have occurred for employees during the COVID-19 closing, be it
“RESOLVED, that the County Board authorizes the Personnel Officer to extend the vacation benefit time cap maximum to the following: 40 hour employees from 320 hours to 360 hours; 35 hour employees from 280 hours to 315 hours; 30 hour employees from 240 hours to 270 hours and be it further
“RESOLVED, that the County Board authorizes the Personnel Officer to extend the sick benefit time cap maximum to the following: 40 hour employees from 720 hours to 760 hours; 35 hour employees from 630 hours to 665 hours; 30 hour employees from 540 hours to 570 hours and be it further
“RESOLVED, that the new maximum accrual caps will be effective 6/29/20 for employee time sheet nine (#9) forward, and be it further
“RESOLVED, that the Personnel Officer will hereby increase the employee maximum benefit time caps authorized and will send a notice to all the department heads and employees.
AGREEMENT WITH NEW YORK STATE UNIFIED COURT SYSTEM
“WHEREAS, Hamilton County has a 5-year agreement with the Unified Court System for security services to the courts of Hamilton, and
“WHEREAS, the contract begins on April 1, 2019 and ends on March 31, 2024, and WHEREAS, the contract stated in pertinent part, “All subsequent periods of the contract, the maximum compensation and where necessary new staffing schedule for that period are to be established by mutual written agreement of the parties.”, and
“WHEREAS, the State Unified Court System has provided a proposal wherein the period of the contract begins on April 1, 2020 and ends on March 31, 2021, the maximum compensation for the period is Thirty Thousand Dollars ($30,000) and the Hamilton County Sheriff provides an attendant staffing schedule, and
“WHEREAS, the Hamilton County Sheriff has provided an Attendant Staffing Schedule to the State Court System,
“NOW, THEREFORE, BE IT RESOLVED, that the Chairman of the Hamilton County Board of Supervisors is authorized to execute an agreement with the New York State Unified Court System to provide Court Attendant Staffing by the Hamilton County Sheriff for the maximum compensation of Thirty Thousand Dollars ($30,000) for the period of time beginning on April 1, 2020 and ending on March 31, 2021.
CHILD & FAMILY SERVICES PLAN
“WHEREAS, Resolution No. 119-18 adopted April 5, 2018 authorized the April 1, 2018- March 31, 2023 Child & Family Services Plan, and
“WHEREAS, Roberta A Bly has provided the Hamilton County Board of Supervisors with the April 1, 2020- March 31, 2021 Child & Family Services Plan Annual Update, be it
“RESOLVED, that Roberta A Bly, Commissioner of Social Services; Robert Kleppang, Executive Director of the County Youth Bureau; Amy Granger, Probation Director and the Chairman of the Hamilton County Board of Supervisors are authorized to sign.
WORK FOR COURTHOUSE ENTRANCE REPAIR PROJECT
“WHEREAS, Resolution No. 337-19 authorized the courthouse entrance repairs, and
“WHEREAS, during repairs on the east entrance it was determined that additional repairs requiring complete replacement of the porch sides and limestone caps were needed and that it was advantageous to complete at the same time, and
“WHEREAS, the additional repairs were completed at a cost of $15,978, and
“WHEREAS, the Office of Court Administration will fund 56% of the additional work, be it
“RESOLVED, that the County Treasurer is hereby authorized to increase Account No. A1620.205 Court Improvements by $8,947.68 to be totally offset by increasing Revenue Account No. A3021.0000 Court Facilities by $8,947.68, and be it further
“RESOLVED, that the County Treasurer is hereby authorized to transfer $7,030.32 from the Unappropriated General Fund Balance in accordance with Section 366 Subdivision 1 of the County Law to Account No. A1620.205 Court Improvements and the DPW Superintendent and the Clerk of the Board be so notified.
COUNTY ROAD FUND PROJECT FOR 2020
“WHEREAS, Resolution No. 137-20 authorizes County Road Fund Projects for 2020, and
“WHEREAS, the County Highway Superintendent recommends increasing the budget for one (1) of the approved projects to complete the top course of HMA as follows:
“COUNTY ROAD PROJECT NO. 2 Town of Morehouse
Co. Rd No. 17 – French Road, Account No. D5112.2523 was budgeted for $120,000 be it
“RESOLVED, that the Board of Supervisors of the County of Hamilton does approve the following transfer: $80,000 - From: Account No. D5112.202 Capital Projects To: Account No. D5112.2523 CR17 French Road and the County Treasurer be so authorized, and the County Highway Superintendent and Clerk of the Board be so advised.
VERIZON WIRELESS TOWER SITE
“WHEREAS, Verizon Wireless has requested The County of Hamilton to enter a lease for the extension and use of the tower situated at the County Courthouse complex, Lake Pleasant, New York, and
“WHEREAS, the aforesaid tower extension and use by Verizon Wireless will enhance the broadband capacity for users within the County of Hamilton, and
“WHEREAS, preliminary to any extension of the Hamilton County tower, review of such extension project must be undertaken, and approval granted by the Adirondack Park Agency, now, therefore, be it
“RESOLVED, that the Chairman of the Hamilton County Board of Supervisors is hereby authorized to sign the required Application for Adirondack Park Agency Project Verizon Wireless Lake Pleasant tower site, such application granting site access for the purpose of investigations, examinations, tests and site evaluations, as necessary.
PATIENT CENTERED OUTCOMES RESEARCH INSTITUTE (PCORI) FEE
“WHEREAS, the Affordable Care Act imposes a fee on HRA plan sponsors to help fund the Patient-Centered Outcomes Research Institute (PCORI), and
“WHEREAS, the PCORI Fee, required to be reported only once a year on the second quarter FORM 720 and paid by July 31, is based on the average number of lives covered under the plan for the twelve months of the previous plan year, and
“WHEREAS, the Chairman of the Board of Supervisors has the authority to authorize said payments on an annual basis upon completion of Tax Form 720 by the County Treasurer, and
“WHEREAS, the applicable dollar amount is $2.54 per covered life on an annual basis, and WHEREAS, the Personnel Officer has determined the average number of covered lives for
the Hamilton County 2019 plan year is 37, now, therefore, be it
“RESOLVED, that the Hamilton County Board of Supervisors do hereby authorize payment of $93.98 made payable to the United States Treasury, Department of Treasury, Internal Revenue Service, Ogden, UT 84201-0009, out of Account No. A9060.801, for the required 2019 PCORI Fee and the County Treasurer be so authorized and the Personnel Officer be so advised.
FEDERAL SALARY SHARING FUNDS
“WHEREAS, the Hamilton County Community Services Department has received Federal Salary Sharing funds that can be used to support services provided by the Department, and
“WHEREAS, $4,387.18 in Federal Salary Sharing currently in the unappropriated general fund must be spent by December 31, 2020, and
“WHEREAS, there is a need to increase available funds in supplies and services due to the purchase of an encryption program and other necessary supplies and services for the remainder of the year, be it
“RESOLVED, that $4,387.18 from Federal Salary Sharing currently in the unappropriated general fund balance be transferred from the Unappropriated General Fund Balance in accordance with Section 366 Subdivision 1 of the County Law to A4310.403 Supplies and Services
EXPENDITURES FOR CONSTRUCTION OF COUNTY ROAD FUND
“WHEREAS, County Route 5, Algonquin Drive needs a Hot Mix Overlay (HMA) overlay on a 0.7 mile section to extend the life of the road, and
“WHEREAS, Hamilton County owned bridge on County Route 6, Rogers Bridge BIN 3307290 needs a deck replacement, and
“WHEREAS, the County Highway Superintendent has recommended the creation of the following projects and the expenditure of $140,000.00 for the construction of said projects: COUNTY ROAD PROJECT NO. 3 Town of Wells, Co. Rd. No. 5 – Algonquin Dr., HMA Top @ 20 ft., Approx. 0.7 miles - $60,000 Account No. D5112.2524
“COUNTY BRIDGE PROJECT NO. 1 Town of Benson, Co. Rd No. 6 – Benson Road (Rogers Bridge), BIN3307270 Deck Replacement. $80,000.00 Account No. D5120.2007 and
“WHEREAS, the above designated roads and bridge are on a completed system of the Hamilton County road map adopted by the Board of Supervisors of Hamilton County and approved by the Commissioner of Transportation, be it
“RESOLVED, that the Board of Supervisors of the County of Hamilton does allot and appropriate from Account No. D5112.202 Capital Projects, the sum of $140,000, for the construction of the above designated projects as recommended by the County Highway Superintendent and the County Treasurer and Clerk of the Board be so advised.
County supports veterans
By PETE KLEIN
LAKE PLEASANT—When the Hamilton County Board of Supervisors met on July 2, it passed two resolutions in support of veterans, in addition to other resolutions it approved.
VETERANS CLAIM TRANSPARENCY ACT
“WHEREAS, veterans throughout the United States often rely on veteran’s service agency representatives to assist them in pursuing assistance from government programs they may be eligible for, and
“WHEREAS, the U.S. Department of Veterans Affairs (VA) has proposed to limit representative access to veterans’ electronic files in the Veterans Benefits Management System (VBMS), and
“WHEREAS, the Veterans Claim Transparency Act has been introduced in the U.S. Senate to ensure that veterans and their representatives have 48 hours to review and dispute disability claims before they are finalized, and
“WHEREAS, said legislation would amend Title 38, United States Code, requiring the VA to provide veteran representatives with an opportunity to review disability rating determinations before they are finalized, and
“WHEREAS, the Veterans Claims Transparency Act is supported by the Disabled American Veterans (DAV), Veterans of Foreign Wars (VFW), American Legion, AMVETS, and Paralyzed Veterans of America, now, therefore, be it
“RESOLVED, that the Board of Supervisors herby supports the U.S. Veterans Claim Transparency Act and urges its passage as a reasonable safeguard to ensure a fair claim filing procedure for all veterans, and be it further
“RESOLVED, that a certified copy of the Resolution be forwarded to the Veterans Service Agency Director.
VETERANS SUPPORT AND OUTREACH ACT
“WHEREAS, County Veterans Service Officers (CVSO) provide significant work for veteran applicants to the federal and state governments with no federal fiscal support, and
“WHEREAS, the National Association of County Veterans Service Officers (NACVSO) supports of the Commitment to Veteran Support and Outreach Act, “CVSO Act”, which recognizes the important role of local veteran advocates and the lack of vital federal funding to provide services, and
“WHEREAS, the CVSO Act proposes to provide $250 million dollars to local CVSO agencies over a five (5) year period, and
“WHEREAS, said funding will assist local CVSO agencies in promoting veteran health and wellness through coordination, implementation, and evaluation of comprehensive veteran suicide prevention and outreach programs, and
“WHEREAS, funding will support additional staffing needs, training and accreditation of personnel and technology updates, and
“WHEREAS, the County Veterans Service Officers Act is supported by the National Association of Counties (NACo) and the National Association of County Veteran Service Officers (NACVSO), now, therefore, be it
“RESOLVED, that the Board of Supervisors hereby supports the U.S. Commitment to Veterans Support and Outreach Act, and be it further
“RESOLVED, that a certified copy of this Resolution be forwarded to the Veterans Service Agency Director.”
TEMPORARY CLERK POSITION
“WHEREAS, the Assistant Deputy Clerk in the Clerk of the Board’s Office has been out on an extended medical leave, and
“WHEREAS, the Clerk of the Board met with the Finance Committee and requested permission to hire a temporary clerk, be it
“RESOLVED, that the Clerk of the Board is hereby authorized to hire a temporary clerk, and be it further
“RESOLVED, that the County Treasurer is hereby authorized to transfer $2,700 from Account No. A1990.0401 Contingent to Clerk of the Board Account No. A1040.0103 Temporary and the Personnel Officer be so notified.”
EMPLOYEE VACATION AND SICK BENEFIT ACCRUAL
“WHEREAS, on April 1, 2020, Hamilton County Chairman issued a memorandum to all the Department Heads stating that maximum benefit time caps would be suspended during the County State of Emergency closing’s due to COVID-19 for all employees, and
“WHEREAS, the Hamilton County Personnel Officer placed the maximum benefit cap suspension into effect for employee time sheet five (#5) forward, and
“WHEREAS, the County Board has opened offices and have reviewed the employee benefit time caps that were accrued during the closings, and
“WHEREAS, the County Board acknowledges the need to increase employee maximum benefit time caps to eliminate overages which have occurred for employees during the COVID-19 closing, be it
“RESOLVED, that the County Board authorizes the Personnel Officer to extend the vacation benefit time cap maximum to the following: 40 hour employees from 320 hours to 360 hours; 35 hour employees from 280 hours to 315 hours; 30 hour employees from 240 hours to 270 hours and be it further
“RESOLVED, that the County Board authorizes the Personnel Officer to extend the sick benefit time cap maximum to the following: 40 hour employees from 720 hours to 760 hours; 35 hour employees from 630 hours to 665 hours; 30 hour employees from 540 hours to 570 hours and be it further
“RESOLVED, that the new maximum accrual caps will be effective 6/29/20 for employee time sheet nine (#9) forward, and be it further
“RESOLVED, that the Personnel Officer will hereby increase the employee maximum benefit time caps authorized and will send a notice to all the department heads and employees.
AGREEMENT WITH NEW YORK STATE UNIFIED COURT SYSTEM
“WHEREAS, Hamilton County has a 5-year agreement with the Unified Court System for security services to the courts of Hamilton, and
“WHEREAS, the contract begins on April 1, 2019 and ends on March 31, 2024, and WHEREAS, the contract stated in pertinent part, “All subsequent periods of the contract, the maximum compensation and where necessary new staffing schedule for that period are to be established by mutual written agreement of the parties.”, and
“WHEREAS, the State Unified Court System has provided a proposal wherein the period of the contract begins on April 1, 2020 and ends on March 31, 2021, the maximum compensation for the period is Thirty Thousand Dollars ($30,000) and the Hamilton County Sheriff provides an attendant staffing schedule, and
“WHEREAS, the Hamilton County Sheriff has provided an Attendant Staffing Schedule to the State Court System,
“NOW, THEREFORE, BE IT RESOLVED, that the Chairman of the Hamilton County Board of Supervisors is authorized to execute an agreement with the New York State Unified Court System to provide Court Attendant Staffing by the Hamilton County Sheriff for the maximum compensation of Thirty Thousand Dollars ($30,000) for the period of time beginning on April 1, 2020 and ending on March 31, 2021.
CHILD & FAMILY SERVICES PLAN
“WHEREAS, Resolution No. 119-18 adopted April 5, 2018 authorized the April 1, 2018- March 31, 2023 Child & Family Services Plan, and
“WHEREAS, Roberta A Bly has provided the Hamilton County Board of Supervisors with the April 1, 2020- March 31, 2021 Child & Family Services Plan Annual Update, be it
“RESOLVED, that Roberta A Bly, Commissioner of Social Services; Robert Kleppang, Executive Director of the County Youth Bureau; Amy Granger, Probation Director and the Chairman of the Hamilton County Board of Supervisors are authorized to sign.
WORK FOR COURTHOUSE ENTRANCE REPAIR PROJECT
“WHEREAS, Resolution No. 337-19 authorized the courthouse entrance repairs, and
“WHEREAS, during repairs on the east entrance it was determined that additional repairs requiring complete replacement of the porch sides and limestone caps were needed and that it was advantageous to complete at the same time, and
“WHEREAS, the additional repairs were completed at a cost of $15,978, and
“WHEREAS, the Office of Court Administration will fund 56% of the additional work, be it
“RESOLVED, that the County Treasurer is hereby authorized to increase Account No. A1620.205 Court Improvements by $8,947.68 to be totally offset by increasing Revenue Account No. A3021.0000 Court Facilities by $8,947.68, and be it further
“RESOLVED, that the County Treasurer is hereby authorized to transfer $7,030.32 from the Unappropriated General Fund Balance in accordance with Section 366 Subdivision 1 of the County Law to Account No. A1620.205 Court Improvements and the DPW Superintendent and the Clerk of the Board be so notified.
COUNTY ROAD FUND PROJECT FOR 2020
“WHEREAS, Resolution No. 137-20 authorizes County Road Fund Projects for 2020, and
“WHEREAS, the County Highway Superintendent recommends increasing the budget for one (1) of the approved projects to complete the top course of HMA as follows:
“COUNTY ROAD PROJECT NO. 2 Town of Morehouse
Co. Rd No. 17 – French Road, Account No. D5112.2523 was budgeted for $120,000 be it
“RESOLVED, that the Board of Supervisors of the County of Hamilton does approve the following transfer: $80,000 - From: Account No. D5112.202 Capital Projects To: Account No. D5112.2523 CR17 French Road and the County Treasurer be so authorized, and the County Highway Superintendent and Clerk of the Board be so advised.
VERIZON WIRELESS TOWER SITE
“WHEREAS, Verizon Wireless has requested The County of Hamilton to enter a lease for the extension and use of the tower situated at the County Courthouse complex, Lake Pleasant, New York, and
“WHEREAS, the aforesaid tower extension and use by Verizon Wireless will enhance the broadband capacity for users within the County of Hamilton, and
“WHEREAS, preliminary to any extension of the Hamilton County tower, review of such extension project must be undertaken, and approval granted by the Adirondack Park Agency, now, therefore, be it
“RESOLVED, that the Chairman of the Hamilton County Board of Supervisors is hereby authorized to sign the required Application for Adirondack Park Agency Project Verizon Wireless Lake Pleasant tower site, such application granting site access for the purpose of investigations, examinations, tests and site evaluations, as necessary.
PATIENT CENTERED OUTCOMES RESEARCH INSTITUTE (PCORI) FEE
“WHEREAS, the Affordable Care Act imposes a fee on HRA plan sponsors to help fund the Patient-Centered Outcomes Research Institute (PCORI), and
“WHEREAS, the PCORI Fee, required to be reported only once a year on the second quarter FORM 720 and paid by July 31, is based on the average number of lives covered under the plan for the twelve months of the previous plan year, and
“WHEREAS, the Chairman of the Board of Supervisors has the authority to authorize said payments on an annual basis upon completion of Tax Form 720 by the County Treasurer, and
“WHEREAS, the applicable dollar amount is $2.54 per covered life on an annual basis, and WHEREAS, the Personnel Officer has determined the average number of covered lives for
the Hamilton County 2019 plan year is 37, now, therefore, be it
“RESOLVED, that the Hamilton County Board of Supervisors do hereby authorize payment of $93.98 made payable to the United States Treasury, Department of Treasury, Internal Revenue Service, Ogden, UT 84201-0009, out of Account No. A9060.801, for the required 2019 PCORI Fee and the County Treasurer be so authorized and the Personnel Officer be so advised.
FEDERAL SALARY SHARING FUNDS
“WHEREAS, the Hamilton County Community Services Department has received Federal Salary Sharing funds that can be used to support services provided by the Department, and
“WHEREAS, $4,387.18 in Federal Salary Sharing currently in the unappropriated general fund must be spent by December 31, 2020, and
“WHEREAS, there is a need to increase available funds in supplies and services due to the purchase of an encryption program and other necessary supplies and services for the remainder of the year, be it
“RESOLVED, that $4,387.18 from Federal Salary Sharing currently in the unappropriated general fund balance be transferred from the Unappropriated General Fund Balance in accordance with Section 366 Subdivision 1 of the County Law to A4310.403 Supplies and Services
EXPENDITURES FOR CONSTRUCTION OF COUNTY ROAD FUND
“WHEREAS, County Route 5, Algonquin Drive needs a Hot Mix Overlay (HMA) overlay on a 0.7 mile section to extend the life of the road, and
“WHEREAS, Hamilton County owned bridge on County Route 6, Rogers Bridge BIN 3307290 needs a deck replacement, and
“WHEREAS, the County Highway Superintendent has recommended the creation of the following projects and the expenditure of $140,000.00 for the construction of said projects: COUNTY ROAD PROJECT NO. 3 Town of Wells, Co. Rd. No. 5 – Algonquin Dr., HMA Top @ 20 ft., Approx. 0.7 miles - $60,000 Account No. D5112.2524
“COUNTY BRIDGE PROJECT NO. 1 Town of Benson, Co. Rd No. 6 – Benson Road (Rogers Bridge), BIN3307270 Deck Replacement. $80,000.00 Account No. D5120.2007 and
“WHEREAS, the above designated roads and bridge are on a completed system of the Hamilton County road map adopted by the Board of Supervisors of Hamilton County and approved by the Commissioner of Transportation, be it
“RESOLVED, that the Board of Supervisors of the County of Hamilton does allot and appropriate from Account No. D5112.202 Capital Projects, the sum of $140,000, for the construction of the above designated projects as recommended by the County Highway Superintendent and the County Treasurer and Clerk of the Board be so advised.
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